Payroll & HR Administration in Romania
Romanian payroll is unforgiving: contributions are high, deadlines are monthly, and every employment event has to be registered electronically before it takes effect. We run the entire process for you — from the timesheet to the payslips and the monthly filing.
The service works for companies with a single employee and for organisations with several hundred. Salary data is treated as strictly confidential and handled only by the team assigned to your account.
What is included
Monthly payroll calculation
Gross-to-net calculation, social contributions, income tax, overtime, bonuses, deductions and benefits in kind.
Payslips and payroll registers
Complete monthly documents, ready for payment and for distribution to employees, individually and confidentially.
D112 filing
Preparation and monthly submission of the declaration covering income tax and social contributions.
REGES-ONLINE
Registration of hires, contract changes and terminations in the national employee register, within the legal deadlines.
Employment documentation
Individual employment contracts, addenda, job descriptions, internal regulations and termination decisions.
Cost reporting
Total employment cost per employee and per department — the figure you need for budgeting, not just the net salary.
The deadline that catches employers out
An employment contract must be registered in REGES-ONLINE, the national employee register operated by the Labour Inspectorate, no later than the working day before the employee starts work. Not on the first day — before it. An employee found working without a registered contract is treated as undeclared work, one of the most heavily sanctioned breaches in Romanian labour law.
This is why we ask to be notified of new hires at least one working day in advance. Salary changes have their own deadline, and terminations must be registered on the date they take effect.
What we need from you each month
- The monthly timesheet — we provide a simple template if you do not have one
- Any changes: new hires, terminations, salary changes, bonuses
- Medical leave certificates and holiday requests
- Existing employment contracts and personnel files, when we take over
Frequently asked questions
Can you employ staff on our behalf?
No — we are not an employer of record. Employees are hired by your Romanian company and we administer the payroll and employment documentation. If you have no Romanian entity yet, start with company formation.
Can employees receive payslips directly?
Yes. We can send payslips individually by e-mail to each employee, preserving confidentiality within the team.
Do you handle medical leave and holiday tracking?
Yes: calculation of the related allowances, correct treatment in the payroll register, and the documentation needed to recover the amounts that can be claimed back from the health insurance fund.
Outsource your Romanian payroll
Tell us your headcount and we will send a fee proposal the same working day — contact us or call 0765.210.910.